Special Events & Programs

You will receive an email on the Friday prior to your Clubhouse program that begins on Tuesday. In this email you will receive a Clubhouse newsletter that will inform you of the link and password to our secure Zoom platform, details pertaining to the program for the week and a schedule, an expectation sheet for you and your clubhouse participant, and a reminder to the pick up location and time for the Gryphon Adventure Pack.

Our goals for the Gryphon  Clubhouse Program are:

1. To bring an engaging and fun online program that allows social interaction with children of their own age and facilitated by trained Gryphon Camp Counsellors.
2. Participate in challenges and activities that will keep them entertained and outdoors throughout the day and week.
3. Connect and re-connect with other Gryphon campers and friends
4. Share stories, laughter, and joy with everyone during the break from school (have fun "playing")

Our Gryphon Clubhouse program is designed to take all program responsibility away from parents and guardians. Our Clubhouse Adventure Packs will contain all of the craft supplies, equipment for outdoor activities, additional instructions, special Clubhouse surprises, and a camp schedule for the week.  Crafts will be pre-cut and organized for the participants. You may need to assist them unless they can independently use scissors and other craft supplies.  We encourage someone to be in close proximity to help if required by your camper.

Some basic camp supplies that we ask clubhouse participants to provide on their own:

• Computer or Tablet with Internet and the ability to use Zoom
• Spacing in front of the computer to move your chair and do standing activities or exercises.
• Space near the computer that you can use to play activities or work on your craft with others in the clubhouse.
• Craft Supplies: Paper (lined or plain), Scissors, White Glue and Glue Stick, Markers, Pencil Crayons or Crayons, Tape (masking tape or scotch tape). All other specific craft supplies will be provided in your Adventure Pack.
•  If anything is required, for example a t-shirt for craft design - you would be notified in advance upon registration.

No! We believe that there is value in our activities being demonstrated and facilitated by a live Clubhouse Leader. All of our programs are live and will involve communication between campers and clubhouse leaders.  The purpose of our program is to keep programs similar to the feel of summer camp.  We will provide written instructions for some activities in the Adventure Pack.

Campers will also be active while participating in the online portion of the program as our games and activities are ones in which they will be physically moving and having fun together.

What's Inside the Gryphon Clubhouse Adventure Kits? (You get to keep all materials from the Adventure Pack)

• All of the specialty supplies required for the Clubhouse program
• Equipment to get Physically Active at home with Camp Games
• Themed items that will be used during the program

Distribution of Clubhouse Adventure Packs:

The Gryphon Clubhouse Adventure packs will be assembled by trained staff that will be following all current health and safety measures.  Each bag will be pack by one specific individual, and this will be tracked.  

On Monday April 12th (from 4:00pm-6:00pm) you will be able to drive by the Athletics Centre to pick up your Adventure Pack through zero contact. All details pertaining to the pick up will be informed to you in the Clubhouse Newsletter.  

We will also offer a time and pickup location in Kitchener. Location and time is communicated in a separate email.

While risks associated with Gryphon Clubhouse Programs are minimal, please note the following:

• Your child may be asked to leave their desk for a scavenger hunt activity or other moving activities and then return.
• Please ensure your child can use all supplies or equipment necessary independently or you are in close proximity to assist at that moment.
•  For all dancing, standing and movement activities ensure that all cords are out of the participants way and that your child is able to fully participate in that space.

Gryphon Clubhouse has created very strict policies pertaining to our Zoom platform. Each individual will receive their own Zoom link via their clubhouse newsletter along with their password. During the program, you will be waiting for the counsellor to sign you in as you are in the waiting room. You must have your child's first and last name on Zoom in the waiting room so we can take attendance. Once inside, your camper can change their name to only first name.  

Each clubhouse participant will be encouraged to have their parents sign them in and say hi to the counsellor. They will also be welcomed individually before moving on to the larger group.  Once the program begins, our Clubhouse producer will lock the Zoom account so no one else can enter and will monitor all discussions within the group and the videos.  

We will record the Zoom get togethers for internal purposes and not used for any marketing or promotions.