Gryphon Athletics – Proof of COVID-19 Vaccination Details

Following the recent Province of Ontario announcement requiring proof of vaccination for high-risk, indoor spaces, the University of Guelph, Department of Athletics & Recreation will now require proof of vaccination for all members, program participants, patrons, and permit holders.

The mandatory vaccination requirement comes into effect September 22 (5:30am). As of this date, to access indoor Athletics facilities you must show proof of vaccination with photo ID or have an approved medical note. Facilities include Guelph Gryphons Athletics Centre, Field House and Gryphon Centre Arena.

The following information may help you understand what to expect starting September 22 to gain entry to all indoor Athletics and Recreation facilities where sport, fitness and recreation activities take place:

Fully Vaccinated – If you are fully vaccinated (i.e. it has been at least 14 days since you received all required doses of an approved COVID-19 vaccine) you will be required to show proof of vaccination with photo ID to access Athletics indoor facilities, and you need to also comply with all health and safety measures including daily screening.

• Proof of ID includes:
  • U of G issued student, staff, faculty cards
  • Government issued ID (license or health card)
• Proof of vaccination includes the vaccination receipt

What to Expect: In order to successfully implement this vaccination mandate you can expect some changes to your routine when entering the facility. A greeter will now be at the entrance of each facility reminding everyone to have their screening form, proof of vaccine and ID. You will need to show this person your daily health screening (green check mark) from the U of G Screening tool. At the swipe station a staff member will verify your proof of vaccination.

• For students, staff, and faculty who swipe in using their ID card you will only need to show your proof of vaccination one time. Staff will note in our registration system that your proof of vaccination has been validated. Students, staff, and faculty do not need to wait until September 22nd for us to validate your proof of vaccination. Visit Client Services as soon as possible and avoid the lineup.

Exempt – If you have an approved exemption, you will be permitted into Athletics facilities. You must comply with all health and safety measures including daily screening.

Exemptions include:

• are under 12 years of age;
• are under 18 years of age, and who are entering the indoor premises of a facility used for sports and recreational fitness activities solely for the purpose of actively participating in an organized sport, in accordance with guidance published by the Ministry of Health on its website for the purposes of this provision;
• a documented medical reason for not being fully vaccinated against COVID-19 supplied by a physician or registered nurse, including the effective time-period for the medical reason

Not Vaccinated and Not Exempt – If you are not vaccinated and do not have an approved exemption, you are not permitted to access Athletics facilities.

Excused – Individuals who will not be required to show proof of vaccination include the below uses:

• if you are dropping off a youth or child participant in our programs (facility entry is not permitted – drop off and pick up only)
• campus tours (daily attestation/vaccination attestation must be completed)
• to use a washroom
• to make a retail purchase
• to place or pick up an order
• to purchase a membership or register for an activity
• the necessary purpose of health and safety

We realize that this may pose a challenge for the unvaccinated who registered in a program before this mandate was announced. If you will not be fully vaccinated by the start date of the program, please let us know as soon as possible so that we can process your withdrawal from the program or transfer your registration to a start date later in the program year.

We appreciate your continued patience and understanding during these challenging and ever-changing times. This process will be in effect from Sept. 22nd, until approximately October 22nd when the Province of Ontario is expected to release a province wide, electronic vaccine proof system.

UofG Students: You do not have to purchase the Athletics Base Membership, but you DO have to purchase the NRG Pass to access the Fitness Centre & NRG Fitness Classes.  If you are currently registered as a full or part-time undergraduate or a full-time graduate student of the University of Guelph:

• You have already paid for your Athletics Base Membership within your academic fees and are therefore considered to be a member
• Your Athletics Base Membership gives you access to:
  • Drop-in Recreation
  • Gryphon Fitness On-Demand - library of fitness classes
  • Option to purchase the NRG Pass for an additional fee, click here for more details
  • Option to register for Fitness & Recreation Skill Development Programs (additional fees applicable)

Non-Students: To access the Athletics Building you must purchase a Day Pass or the Monthly Athletics Base Membership that gives you access to:

• Drop-in Recreation
• Gryphon Fitness On-Demand - library of fitness classes
• Option to purchase the NRG Pass (includes NRG Fitness Classes) for an additional fee, click here for more details
• Option to register for Fitness & Recreation Skill Development Programs (additional fees applicable)
• Not a member yet?  Click here for Membership details & to purchase your Athletics Base Membership.  

Athletics Base Membership is not required for Certification Courses or Kids Programming

Guelph Gryphons Athletics Centre is committed to providing a safe, inviting recreation experience for the University of Guelph community.  There is no access to Guelph Gryphons Athletics Facilities and/or Programs without a membership, paid registration fee, day pass, event ticket or rental permit.

Athletics is committed to providing a safe, inviting recreation experience for the University of Guelph community.  There is no access to Guelph Gryphon Athletics Facilities and/or Programs without a membership, paid registration fee, day pass, event ticket or rental permit.

Please assist us by adhering to the following guidelines 

• Everyone is required to complete the U of G COVID-19 Screening Form prior to every visit using the QR code or by visiting > uoguel.ph/COVID19screening otherwise access to the facility will be denied.
• All users must enter via the front entrance. University of Guelph Students/Members are required to swipe in with their Student/Membership card.  Fitness Centre users will be required to swipe again at the Fitness Centre Desk.
• Non-Members can purchase a Day Pass or Base Membership online or in-person at Client Services.
• DO NOT SHARE your membership card.  This will result in loss of privileges.
• Child & Youth Memberships can only be purchased if their parent/guardian has also purchased a Membership & accompanies them at all times in the building.
  • All children and youth must always be accompanied by an adult while in the building for recreation activities.  A member guardian/parent needs to be visible and accessible to their child/youth member within program space.
  • Monthly Youth NRG Pass is available to individuals 11-15yrs of age in order to attend NRG Classes & access the Fitness Centre.  The mandatory orientation session must be completed by both the youth and parent/guardian.  The Youth Daily Access Pass does not include access to the Fitness Centre.  
  • Drop-in Recreation - All children and youth (individuals 15 years of age or younger) must always be accompanied by an adult while in the building for recreation activities.  A member guardian/parent needs to be visible and accessible to their child/youth member within program space.
• Athletic clothing appropriate to the activity must be worn.
• Clean athletic footwear with non-marking soles must be worn on all surfaces.
• Programming space is to be shared appropriately with all participants.
• Food or glass bottles are not permitted in the gymnasiums or program rooms.
• Bicycles are not to be brought inside University buildings and stored in corridors, stairwells, or personal offices as tires track in dirt and the fabric of the structures inevitably gets damaged (scratched or punctured walls, oil and grease on floors and carpets etc.). Outside bicycle racks are provided. Unobstructed egress from University buildings is essential for safe emergency evacuations.
• Inappropriate behavior such as swearing, physical or verbal abuse will not be tolerated and may result in loss of building access privileges and/or immediate removal from facility.
• All programming ends 30-60 minutes prior to the building closing.  All equipment must be returned at this time. 
• Change rooms will be inspected by a Client Services Representative upon building closure.

Failure to follow these guidelines may result in removal from facility and/or loss of access privileges.

Varsity Athletes in a return to train scenario are still considered varsity athletes and continue to be ineligible for intramural sports of the same sport they play.

Varsity players may NOT take part in Intramural competition in the sport they play intercollegiate, players who quit or have left the intercollegiate team are not allowed in their respective sports until the FOLLOWING ACADEMIC YEAR after they have quit or their eligibility expires.

To remain consistent and to be fair to all participants, other forms of photo ID are NOT accepted. It is the only way we can truly know that you are a valid University of Guelph or Department of Athletics member paying membership fees. Requiring valid IDs is consistent to gain access to the Athletics Centre, Library and Guelph Transit. We are trying to stay CONSISTENT by enforcing the same procedures in all areas.

3-Pitch - 8 Players (4 Males and 4 Females) – temporarily suspended.
Lobball – 7 – temporarily suspended.
Dodgeball - 6 Players (3 Males and 3 Females) – 6v6 format open format.
Badminton - 1 (Singles) or 2 (1 Male/Female for Mixed Doubles) – 2v2 open format.
Pickleball - 1 (Singles) or 2 (1 Male/Female for Mixed Doubles) – 2v2 open format.
Flag Football/Snow Flag Football - 5 (Minimum 2 of each gender) – temporarily suspended.
Hockey - 6 (for coed 3 Males and 3 Females). – temporarily suspended.
Floor Hockey - 4 (for coed 2 Males and 2 Females)/ 3 (for Men’s League) – temporarily suspended.
Indoor Soccer - 4 (for coed 2 Males and 2 Females) – temporarily suspended.
Outdoor Soccer - 7 (Equal M/F ration on field – does not include the goalie)
Ultimate Frisbee - 5 (Equal M/F ratio at all times, odd player of either sex) – temporarily suspended.
Volleyball - 4 (for coed 2 Males and 2 Females) – 4v4 format open format .
Beach Volleyball 2s – 2 – temporarily suspended.
Beach Volleyball 4s – 4 (at least 2 Males and 2 Females) – temporarily suspended.
Innertube Waterpolo - 4 (2 Males and 2 Females) – temporarily suspended.

Unfortunately, due to COVID-19, Grace Passes and ‘Ok to Play’ Passes will not be issued. University of Guelph ID and any government issued photo ID will be accepted to sign into your games. Although no eligibility will be collected due to the suspension of competitive leagues, players are still required to sign into games to verify identities from a contact tracing perspective. Player’s will not be permitted to play an Intramural game if their name is not printed on the scorecard.

You MUST provide 48 hours’ notice to cancel. You can request a cancellation by contacting the Intramural Office by email at iplayim@uoguelph.ca. Due to COVID-19 we will temporarily not be accepting any rescheduling requests.
Please note, if you are cancelling a Sunday game, you must notify the Intramural office by Friday at noon.
Teams may cancel their first games without penalty to their bond. If you cannot attend your first game and you do not cancel your first game, you will lose your ENTIRE bond and you will be REMOVED from the league.

CANCELLATION PROCEDURE:
The following steps need to be completed at least 48 HOURS prior to the scheduled game:
1. The team with the cancellation request MUST e-mail iplayim@uoguelph.ca with the request.
2. IM staff will confirm the cancellation with BOTH teams.
3. SUNDAY games must be cancelled by FRIDAY at 2:00 pm.

EACH PARTICIPANT MUST HAVE PAID THE ATHLETIC'S FEE by being either a full-time student, or part-time undergraduate student, or purchasing a monthly base Athletics membership for the current semester.  

Email: reghelp@uoguelph.ca

To link directly to CONNECT and login into your account, go to Useful Links on the bottom of the Fitness & Recreation home page. Go directly to Connect to login.

Users must first sync their Central Login Password by using the password change tool, and can then use the JoinNow tool to configure the wireless network for their devices. Visit Computing & Communication Services for more details, https://www.uoguelph.ca/ccs/securewireless

There are TWO steps when registering an Intramural Team.

FIRST – Team captains must pay for the Intramural team on uoguelph.ca/connect or in person at Client Services in the Athletics Centre. Team captains pay the bond for the team ($250 for Ice Hockey and $75 for all other sports). The bond is returned in full if no fines are applied to the account. A team can be fined if they default a game, forget to submit their roster on time, player misconduct, or lost or damaged jersey/equipment.

SECOND – Team captains must register their team roster at IM Leagues (opens in new tab). View FAQ “How do I create a roster and apply players to my roster?” for instructions.

There are TWO steps when registering as an Individual/Free Agent.
FIRST – You must pay to register on connect (uoguelph.ca/connect) or in person at Client Services in the Athletics Centre. The fee to play as a free agent is $20 for Ice Hockey and $10 for all other sports.
SECOND – You must log on to IM Leagues (imleagues.com/Guelph) and create an account. The Intramural Office can then add you to the X’s/Free Agent team you signed up for in Connect. All free agent teams are made up of individual players and the teams have an X in front of the team name (e.g. X-Lightning).

Once your captains has created a team on IM leagues, you can sign in and join the team. Our online video slideshow explains how to create your IM Leagues account and how you join a roster on IM Leagues.
To join a Roster on IM Leagues:

• You must go to imleagues.com/Guelph
• Once on IM Leagues click “Create Account”
• Once logged in click on “University of Guelph” at the top left corner
• On the homepage, select your sport from the list (e.g. click on “Dodgeball Competitive League”)
• When you get to the league page you will click “Register/Signup” and then click “Join a Team”
• You will have to sign your waiver and request to be added to the team
• If your captain has chosen to make the team “CLOSED” they will have to verify your name prior to you being added to the team roster

First Game Default - Ice Hockey ($250.00), Other Sports ($75.00) *and removal from league
Regular Season/Playoff Game Default - Ice Hockey ($125.00), Other Sports ($37.50)

These are some other fines that may occur:

• Failure to submit roster on time to IM leagues ($15.00)
• Misconduct and/or Fighting ($50.00)
• Lost and/or Damaged Equipment and/or Jersey ($50.00)

Unfortunately this happens from time to time. It is best to contact the Intramural Office as soon as you notice an error. The Intramural Office can be contacted by email at iplayim@uoguelph.ca or by phone at 519-824-4120 ex. 56137. The Intramural Office will look into the error and make amendments online when necessary.

When you register or join a team on IM Leagues, you will have accepted the waiver.

Every division in our competitive brackets have playoffs.

Teams - Every team in the league makes playoffs REGARDLESS of standing in the regular season.

Individual Players - Players must participate in at least ONE THIRD (2 OF 6) of their team's regular season games to be eligible to compete in the playoffs (special eligibility rules apply for Ice Hockey leagues).

Come to the IM Office and we will sort out the reason why you are not appearing on the scorecard. If you are eligible to play for the team, you will be given an OK TO PLAY slip.

Team schedules will be posted on the IMLeagues website. These schedules will be posted shortly after late registration closes in the Fall and Winter semester. These schedules will tell you where your games will be played, who you will be playing, and the time of your game.

• Find your league schedule by going to the University of Guelph homepage (Go to the Homepage by clicking “University of Guelph” in the top left hand corner of the screen)
• Click on your league from the list (e.g. (M) Competitive A Basketball).
• Once on the League page you will be able to view upcoming games, schedules, and statistics

The Protests and Appeals (P&A) committee deals with suspensions, ineligible players and any other misconducts or incidents that occur during intramural games. Meetings are held EVERY TUESDAY AT 6:30pm IN THE IM OFFICE. You MUST attend a P&A before you are allowed to play again.

Yes, you can play on more than one intramural team if your teams are playing in a variety of sports. You can play on more than one team in the same sport, however, only on one co-ed team and one male or female team. You cannot play for 2 co-ed, 2 male, or 2 female teams of different divisions (A,B,C). Ice hockey is the exception. You can only play on ONE Ice Hockey Team, regardless of division or gender.

Once your team is paid in Connect, each player will need to create an account in IM Leagues. If players already have an account from a previous year they need to login and join the team. Our online video slideshow explains how to create your roster on IM Leagues and how your teammates can join your roster on IM Leagues.
To create a new Roster on IM Leagues:

• You must go to imleagues.com/Guelph
• Once on IM Leagues click “Create Account”
• Once logged in click on “University of Guelph” at the top left corner
• On the homepage, select your sport from the list (e.g. click on “Dodgeball Competitive League”)
• Then select the Register/Signup button and click “Create a Team”
• You will have to watch the captain’s video, pass the captain’s quiz, and sign the waiver before you are able to sign up for your team